Portable document formats, such as PDF, are one of the most popular file formats today. The PDF is compatible with any type of computer, whether it’s a desktop, laptop, or mobile device. The PDF displays together, regardless of how many fonts, images, and other components it contains. Because PDF files are compressed, they are easy to download, email, and print.
One of the greatest achievements in open-source software is the basic structure of a PDF. Because the PDF is not owned by any company, anyone can create, use, distribute, and sell it. A PDF can be viewed by anyone, on any device. This is a marvel of cross-platform capability.
However, working with PDFs can be complicated due to their simplified nature. There are hundreds of PDF editors and readers available, each with different user-friendly levels. Microsoft Word recently upgraded its PDF capabilities, giving lightweight users the ability to edit and fill PDFs.
Adobe created PDF in the 1990s, granted royalty-free rights in 2008, and still has some of the most popular programs. The reader is free, Acrobat Standard is an entry-level program, and Acrobat Pro is Adobe’s most powerful PDF software.
The following list of CMIT Solutions’ favorite PDF strategies will help you make better use of PDFs.
1) Convert a document into a PDF
It’s as easy as it gets. Drag and drop the document to be transformed onto the Adobe Acrobat application icon or right-click to choose to Convert to Adobe PDF. Then, you can choose from many formatting options.
2) Convert any type of content into a pdf
You can convert any document into a PDF using programs such as Microsoft Word. You can even go further with Adobe. Click File > Create, then choose PDF from Screen, Window or Selection Capture, PDF from Scanner/Web Page, PDF from Clipboard, or PDF From Clipboard. You can convert a website, screenshot or photo into a PDF that is easy to use.
3) Collect survey responses, signatures, and other information easily
Adobe AcrobatAllows document authors to create form fields in PDFs and allow anyone with access to the PDF to add text. Each form can have its own criteria, such as date, number, multiple-choice answer, etc. — existing forms can be easily converted, giving you maximum flexibility and ease of usage.
4) Annotate, comment, or edit a PDF.
You can let other users add annotations to the document. This allows anyone who is viewing the PDF to provide feedback or edits. Click on the text you wish to comment, then click right-click to open options such as Add Note to Replace Text or Strike Through Text.
5) Combine multiple files into one PDF
It is sometimes easier to combine many components into one cohesive unit by saving them all in a single PDF. Adobe Acrobat allows you to save hours of copy-and-paste by clicking File > Create > Combine Files.
6) Convert individual pages to separate files.
Acrobat also allows you to save pages from large PDFs as separate documents. Open a file and click Tools > Pages > Extract. You can choose from many parameters to get the desired result.
7) Search any PDF to locate anything you are looking for.
Adobe Reader is a free program that allows you to search for specific text, subjects, or interactive lists. Click Edit > Advanced Search > Open Full ReaderSearch.
8) View a PDF on full-screen mode
This mode, sometimes called Kiosk Mode allows PDFs to look like PowerPoint presentations. You can navigate between pages by clicking View > Fullscreen Mode.
9) Add images into your PDF.
Adobe Acrobat makes it much easier to work with graphics and photos than other programs. To access a variety of intuitive controls, open a document and click Tools > Content Editing > Edit Text + Images or Add Image.
Protect, encrypt and restrict PDFs.
You can control how PDFs are viewed, edited, viewed, and sanitized by using the Tools > Protection queue. Adobe Acrobat provides the security level you require.
PDFs are the core of today’s document-sharing world. There aren’t many file types that make it easier to access, read, edit, create, and export documents. These tips and tricks will help you to become more familiar with PDFs. They also make it easier to use Adobe Acrobat or Adobe Reader, two of the most popular PDF programs. This is an excellent place to start if you want to increase productivity and efficiency.
Are you looking for ways to increase efficiency and use technology in your office? CMIT Solutions’ proactive monitoring services and management services make use of computers, networks, and servers to your advantage. Our world-class IT support lets you focus on growing and running your business. Contact us to find out more.