A PDF file is used to store an electronic version of a document. This makes it easy for people to share files without worrying about compatibility or formatting issues with other computers and devices. The most common way that I use this type of file is when I want others who are not on my computer systems team at work, like the IT department, to easily access information in our databases so we can make changes quickly if necessary while working together remotely from different locations around the world.

A pdf file allows you keep track documents electronically rather than manually copying them into another system which may cause errors or loss due inconsistencies between platforms etc… It’s very helpful because then anyone outside your own organization can read these docs as long as they have appropriate software installed on their